SPRINGFIELD AREA EDUCATIONAL FOUNDATION

Group Memory

This section of the SAEF website contains an archive of the Board of Trustees' Group Memory. These meeting minutes are arranged in order from the most recent meeting to the oldest. Scroll down to view each month's Group Memory. Click the back button or click here to return to the SAEF website

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SPRINGFIELD AREA EDUCATIONAL FOUNDATION

Group Memory

Thursday, December 17, 2009

District Office Conference Room

7:30 AM – 9:00 AM 

Members Present:  Adeline Bethany  Frank McKnight        Kathleen Boyer  Gary Mattei

                        Don Cadge   Norma Meade

                        Jim Capolupo  Bill Mooney

      John Falcone  Don Mooney

      Fran Gordon  Greg Plank

      Stan Johnson  Lisa Todaro

                  Steve Todaro 

1. Mr. Johnson called the meeting to order @ 7:30 AM and reviewed the agenda.

      Motion to Approve November 19, 2009 Group Memory:

     Motion:  Gary Mattei

      Second:  Stan Johnson

     Motion unanimously approved.

2. Financial and Investment Reports – Mr. Mooney

Total Assets………….$ 385,909.52

Total Liabilities………$  43,487.46

  Total Income…………$   61,475.80

Total Expenses………$   58,057.37

  Total Fund Balance…$342,422.06

The schedule of CDs was also included in this report.  Don will check on the High School store

and will report on what is happening with this fund.  Don met with Jeff Lehman about specific   

information to report to the IRS. 

  Motion to Accept Financial Reports:

    Motion:  Don Cadge

    Second:  Gary Mattei

     Motion unanimously approved.       

1. Greg Plank Update

A. Greg distributed a list of people who need to write an article for the spring newsletter. 

    This is due back to Greg in two weeks. 

1. Greg showed a sample view of the 19,037 names database.

1. Greg presented his invoice in the amount of $3,500.  He is contributing part of his funds

     back to SAEF in the amount of $2,000.   

Motion on Greg’s invoice in the net amount of $1,500.

      Motion:    Don Cadge

    Second:    Gary Mattei

     Motion unanimously approved.       

1. Dance-A-Thon – They want to go to an online donation system.  They have asked SAEF to

     use a 503c number.  There is a company that charges 3% to allow us to accept funding.

     Don Cadge suggested getting free legal advice on the “collection agency.”  This arrangement

     should be made in writing.  Don suggested that other groups could handle for SAEF. 

Motion to have Don Cadge contact Mark Sereni and a lawyer in Bucks County; draft a  Memorandum of Understanding with no fee for year 1; fee included for year 2 forward, pending legal opinion; then draft a policy; additionally SAEF will donate the year 1 funds back to the Dance-A-Thon.

          Motion: John Falcone   

           Second: Fran Gordon  

      Motion unanimously approved.       

4. Fundraising Update:

1. Spiritwear – Frank McKnight

   Over $1,000 

1. Online Shopping

Every parent and staff member received an advertisement of a SAEF magnet. 

1. Golf Outing

   A January dinner meeting is being scheduled for initial planning of the golf outing.  The

   date is already set.  Don Mooney will provide the “net” number at the January meeting.  

   D.  Alumni Donations

   The Class of 1959 plans to donate $1,000 to SAEF. 

   E.  Concessions

Did well this year. 

1. Marching Band

A meeting will occur with the Board of School Directors and the SAEF Board on this topic. 

Stan met with the Class of 1965 officers.  They are looking at Homecoming.  Class had about 430 people. 

Gary mentioned that we were named in two memorials, Joan Powers (former teacher) and Joe O’Brien’s brother, John O’Brien. 

5.  Arts/Distinguished Gradeuate Hall of Fame:

A.  Inductees notified by February 1st. 

B.  Nomination forms designed. 

C.  Voting process is planned. 

D.  Question of 5 or 10 years. 

E.  SAEF poster or banner to be displayed at the induction for the Arts Hall of Fame.

      Celebration of the Arts – May 26, 2010 and Induction – May 27, 2010 

F.  Gary, Bill, Don Cadge, Stan – Distinguished graduates Hall of Fame. 

G. Discussion on guidelines consistent with the Arts Hall of Fame and Athletics Hall of Fame. 

1. Scholarship Procedures Committee Report

Fran met with officials at Cabrini College regarding the scholarship process. 

Motion to donate $400 to PJAS Club

      Motion:    Don Cadge

     Second:    Norma Meade

     Motion unanimously approved.       

The next SAEF meetings are scheduled on the following dates in the District Office Conference Room: 

Thursday, January 14, 2010

Thursday, February 11, 2010

Thursday, March 11, 2010 
 

Respectfully submitted, 
 

Jim Capolupo  

Secretary  

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SPRINGFIELD AREA EDUCATIONAL FOUNDATION

Group Memory

Thursday, November 19, 2009

District Office Conference Room

7:30 AM – 9:00 AM 

Members Present:  Kathleen Boyer  Frank McKnight

                        Don Cadge   Bill Mooney

      Jim Capolupo  Don Mooney

      John Falcone  Greg Plank

      Stan Johnson  Lisa Todaro

      Gary Mattei   Steve Todaro 

1. Mr. Johnson called the meeting to order @ 7:30 AM and reviewed the agenda.

      Motion to Approve October 29, 2009 Group Memory:

     Motion:  Lisa Todaro

      Second:  Bill Mooney

     Motion unanimously approved. 

2. Financial and Investment Reports – Mr. Mooney

Activity ending October 31, 2009:

Total Assets…………..$391,581.96

Total Liabilities………$  46,311.06

  Total Income…………$   55,081.14

Total Expenses………$   48,813.87

  Total Fund Balance…$345,270.90 

  Motion to Accept Financial Reports:

     Motion:    Bill Mooney

      Second:    Don Cadge

      Motion unanimously approved.       

Don Mooney met with Jeff Lehman about specific information to report to the IRS. 

1. Greg Plank Update:

• SAEF letters to be sent once in fall (October 1) and once in spring (March 1)

• Targeted list with personalized notes
• Bill suggested a “Kiplinger” fast read newsletter style

4. Fundraising Update:

1. Spiritwear – Frank McKnight

   Frank discussed taking this to the Internet.  Frank will work with Don Mooney. 

1. Online shopping

Gary will send reminder.  Customers need to see ad 7 times before there is a profit. 

1. Golf outing

   Date is set for June 14th, probably at Rolling Green Golf Club. 
 
 
 

1. Alumni donations:

   Two donations were received. 

1. Concessions:

   Great first year.  Potential for more. Additional events in winter and spring. 

1. Marching band competition:

There was an update on October marching band competition  

5.  Scholarship Committee:

Don Mooney reviewed the required donation amount for a scholarship. Chart was made available.  Our goal would be to have SAEF manage this. 

1. Discussion with School Board:

Board supported BOPA for a few years. Loan to pay off lights must be paid first. Discussion on

    digitizing yearbooks.  No decision at this time. 

The next SAEF meeting is scheduled for Thursday, December 17, 2009 @ 7:30 AM in the District Office Conference Room. 

Respectfully submitted, 
 
 
 

Jim Capolupo  

Secretary  

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SPRINGFIELD AREA EDUCATIONAL FOUNDATION

Group Memory

Thursday, October 29, 2009

District Office Conference Room

7:30 AM – 9:00 AM 

Members Present:  Kathleen Boyer  Frank McKnight

      Jim Capolupo  Bill Mooney

      John Falcone  Don Mooney

      Fran Gordon  Lisa Todaro

      Stan Johnson  Steve Todaro

      Gary Mattei   George Trout              Norma Meade  Skip Werley 

1. Mr. Johnson called the meeting to order @ 7:30 AM.  He reviewed the agenda.

Motion to Approve September 25, 2009 Group Memory:

      Motion:  

      Second: 

      Motion unanimously approved. 

2.  Financial and Investment Reports – Mr. Mooney

Activity this month:

$391,297.57 - Total Assets

$46,169.92 -   Current Liabilities

  $345,127.65 – Fund Balance

$  34,154.40 – Income

$  26,030.38 - Expenses 

We will stay with BOPA for two years running the concession stands.  Some individual tradeoffs, such as the tip-off tournament, will go to other groups. 

Motion to Accept Financial Reports:

      Motion:    Lisa Todaro

      Second:    Fran Gordon

      Motion unanimously approved.       

3.  Greg Plank Update:

• 800 emails have been sent out;
• Database should be updated;
• 1967- 1970 email list was very accurate because of reunion;
• Timing for the last mailing was the end of September;
• Stan asked “What should our strategies be around mailings?”
• 2,500 mailings w/an approximate cost of $.25 per mailing;
• Steve suggested “SAEF/Springfield Alumni” Golf Outing;
• Fran requested a copy of the newsletter since she is not an alumni;
• All members of the SAEF Board should get electronic copies of newsletters;
• Kudos to Greg for his hard work!

4. Reunion Activity:

• Multi class reunion for classes ‘67-‘70 held at SCC on October 17, 2009 was a great success;
• Approximately 300 in attendance. SHS Pep Band played and cheerleaders and Cougar were there;
• SAEF involvement in future reunions – need to define role for SAEF and reach out to contact reunion committees for other classes.

    Hall of Fame Banquet:

• Hall of Fame banquet for 2009 held Saturday, October 17, 2009 at Springhaven Country Club-147 attendees;
• Additional gift purchased for all inductees and presented at the 2009 banquet representing an additional $2,000 one-time expenditure.

5. Fundraising Update:

1. Spiritwear

• Initial purchase of apparel has been made for approximately $2,700;

• Sale of apparel will be at remaining football games and at the SHS school store; 
• Storage cabinet was also purchased for approximately $750 and will be used to store all of the apparel;
• Frank McKnight working on developing internet site to market Spiritwear to community and alumni.

1. Online shopping:

• Send out reminder with weekly newsletters for elementary and middle schools to take advantage of the upcoming holiday shopping season;

• Gary Mattei to contact website provider to inquire if activity for website hits can be tracked and provide year to date data on purchases made;

1. Golf outing:

• Expand 2010 outing’s marketing to include SSD Alumni to try and increase # of participants;

• Date for next year’s outing is June 14, 2010;
• Increased effort to solicit better sponsorships from vendors and community businesses.

1. Alumni donations:

• Increase newsletter content to included updates on more recent classes;

• Target 2 mailers each year.  Greg Plank to work on topics for spring mailer.

1. Concessions:

• BOPA to continue to manage concession stand for winter athletic events;

• Exception for 2009 basketball tip-off tournament. Proceeds used to defer tournament costs.

1. Marching band competition:

• SSD to host marching band competition on October 23, 2010 – rain or shine;
• Will represent fund raising activity for SAEF and BOPA.

1. New ideas:

• Digital yearbooks – Gary Mattei reviewed quotes to digitize old SHS yearbooks.  Approximate costs per book are $250 - $500;
• Possible fund raising opportunity at reunions or provide as a gift based on a determined donation level to SAEF.

Request for SAEF donation to SSD schools’ homework clubs:

• Gary Mattei presented a proposal for SAEF to continue its support of the District schools homework clubs.  Request was for a similar donation that was made in 2008-09 school year;
• SAEF Board requested report form schools in May that summarizes the activity for the club and results on test scores;
• Notify building principals that SAEF may have to limit or eliminate future sponsorship of these clubs and will need to seek other support for future years.

Motion for $8,640 donation from SAEF to support District schools homework club--$5,760 to

elementary and middle schools and $2,880 to SHS.   

Motion:  Fran Gordon

Second:  John Falcone

Motion unanimously approved. 

Band Uniforms:

• Final payment for new band uniforms made by the District.  Ok to make SAEF donation for the $25,000 to cover 25% of the total costs. Remaining costs to be covered 25% from BOPA and 50% from the District.

Scholarship Committee:

• Initial meeting held for the committee – members include Joe O’Brien, Fran Gordon, Frank McKnight, Gary Mattei and District attendee, Roe Giuffre;
• Committed goal to obtain complete history of current scholarships offered by SHS and contact persons from original donors;
• Committee to provide monthly updates to SAEF Board.

SAEF Thank You:

• Send thank you letter to SCC for working with SAEF on 67-70 reunions.  Bill Mooney to draft letter;
• Develop Thank You Certificate that SAEF can use for future activities to thank sponsors and vendors that SAEF works with.  Mr. Mattei and Bill Mooney to work on content and concept of certificate.

The next SAEF meeting is scheduled for Thursday, November 19, 2009 @ 7:30 AM in the District Office Conference Room. 

Respectfully submitted, 
 
 

Jim Capolupo        

Secretary 

Don Mooney

Treasurer

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SPRINGFIELD AREA EDUCATIONAL FOUNDATION

McLaughlin Education Service Center

District Office Conference Room

Thursday, October 29, 2009

7:30 AM – 9:00 AM

1.   Approve Group Memory – Mr. Johnson
• September 25, 2009 Meeting

2.    Financial & Investment Reports – Mr. Mooney

1.    Greg Plank Update

4.    Reunion Activity – Homecoming Weekend – Mr. Johnson

5.    Fundraising Update – Portfolio of Initiatives – All

• Spiritwear
• Online Shopping
• Golf Outing
• Alumni Donations
• Concessions
• Marching Band Competition (2010)

6.    Scholarship Procedures/Committee Report – Dr. Mattei & Ms. Gordon

1. Future Meetings – Mr. Johnson
• Thursday, November 19, 2009
• Proposed – Thursday, December 10, 2009

8.    Adjournment

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SPRINGFIELD AREA EDUCATIONAL FOUNDATION

Group Memory

Friday, August 28, 2009

District Office Conference Room

7:30 AM – 9:00 AM 

Members Present:  Kathleen Boyer  Frank McKnight

      Don Cadge (via phone) Bill Mooney

      Jim Capolupo  Don Mooney

      Fran Gordon  Joe O’Brien

      Stan Johnson  Lisa Todaro

      Gary Mattei   Steve Todaro

                  George Trout                       

1. Mr. Johnson called the meeting to order @ 7:28 AM.  He reviewed the agenda.

Motion to approve June 19, 2009 Group Memory:

      Motion:   Bill Mooney

       Second:  Fran Gordon

      Motion unanimously approved. 

2.   Financial and Investment Reports – Mr. Mooney 

Don Mooney reviewed the financial and investment reports for the

periods ending June 30, 2009 and July 31, 2009.  Income was approximately 

$40,000 more than expenses for the year. 

  Motion to approve the Financial Reports:

     Motion:  Bill Mooney

     Second:  Gary Mattei

     Motion unanimously approved.       

3.  Greg Plank Update— 

Mr. Plank reported on the May 2009 golf outing.  He created and distributed a mailing list of the people who attended, together with a financial spreadsheet.

The database has been updated.  Deposits have been made to the account and thank you letters have been sent.  There was discussion about items to be included in the next newsletter.   

Mr. Todaro talked about Arcadia University’s charitable gifts program.  He will discuss this idea with Jeff Lehman.   

Don Mooney mentioned that Bob Preston will produce 5,300 SAEF newsletters.

Bill Mooney added that once we get the database, we can “at anytime” send out mailings. 
 


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Springfield Area Educational Foundation Board Meeting – August 28, 2009

Mr. Plank submitted his bill for 5 months with the proper documentation.  The total cost was $2,026. Mr. Plank asked for $1,000 and donated the balance.

Motion to approve payment of $1,000 to Greg Plank:

Motion: Bill Mooney

Second: Gary Mattei

Motion unanimously approved.

1. Fundraising Update – Mr. Todaro

Mr. Todaro spoke about the golf outing.  He thanked the committee.  He is looking to find a date for the 2010 outing.

Revenues collected -    $33,137

Expenses Paid -             $18,530

Profit from 2009 Golf Outing -  $14,606

SAEF received several donations which helped offset expenses.  There were 82 golfers who participated in the outing.  This was a great success!  Mr. Todaro will be having a wrap up meeting in September.

Dr. Mattei mentioned that he and Joe O’Brien prepared a grant. The total will be $10,000. 

Mr. Johnson discussed the new Hall of Fame Plaques.  He mentioned the relocation of the original plaques, which will be moved to the hallway near the Courtyard.  If we are allowed to use the grant funding, this may help to offset the cost of moving the plaques.  Bill Mooney mentioned that we may want to check with Doug Carney on the plaques.

Mr. Cadge talked with Rick Lane, Class of 1966, who is the new Dean of Performing Arts at Philadelphia University.  He wants to reconnect with SSD.  Recently, there was a meeting of former music directors going back 50 years.  We will see if there is any interest in this group for an advisory counsel to the Arts Hall of Fame.  There is some consideration to having Rick Lane get a seat on the SAEF Board.

Mr. Johnson mentioned that Rick is moving us along in music.  We also need to move into other directions in Arts and Academics.  Mr. Johnson said that we need to be as inclusive as possible in a “broad” category of Arts and Academics.

Action Steps:

1. Don Cadge to meet with Rick Lane.

1. Don Mooney and Frank McKnight will meet to discuss the plaques.

Springfield Area Educational Foundation Board Meeting – August 28, 2009

1. George Trout will work with a new team to establish criteria.

1. The dedication of the new band uniforms will take place on Friday evening, September 25th.  The SAEF Board members are invited to attend @ 6:45 PM prior to the game.

1. BOPA will be handling the concession stand at the football games.  There will  

be a 50-50 split of profits.  Athletic lights split was 75% (BOPA), 25% (BOPA).  The District calendar will be distributed in September with Shop to Earn flier.

1. The 1968, 1969, and 1970 class reunion will be held on October 17th at

Springfield Country Club.  We should also be represented at the Mid-Atlantic Conference.

    There was a motion to approve the amount of $1,669.25 to BOPA for supplies:

     Motion:  Joe O’Brien

     Second:  Stan Johnson

     Motion unanimously approved.

SAEF meetings are scheduled for the following dates @ 7:30 AM in the District Office Conference Room:

Friday, September 25, 2009

Thursday, October 29, 2009

Thursday, November 19, 2009

Respectfully submitted,

Jim Capolupo        

Secretary

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SPRINGFIELD AREA EDUCATIONAL FOUNDATION
Group Memory
Friday, April 17, 2009
7:30 AM – 9:00 AM

Members Present: Adeline Bethany Gary Mattei
Jim Capolupo Don Mooney
John Falcone Greg Plank
Chris Fulco Lisa Todaro
Fran Gordon Steve Todaro
Stan Johnson Skip Werley

1. Mr. Johnson called the meeting to order @ 7:39 AM.

Motion to approve March 20, 2009 Group Memory:
Motion: Lisa Todaro
Second: Fran Gordon
Motion unanimously approved.

2. Financial Report – Mr. Mooney

? Loan for athletic field lights about 50% paid

3. Investments – Mr. Mooney

Motion made to approve Lehman Financial to prepare tax returns:
Motion unanimously approved.

? Braunsdorf scholarship has taken in over $500

4. Greg Plank Update:

Made some deposits
Sent thank you notes
Sent 83 “Class Leader” letters
? Collecting articles for our newsletters
? Mr. Johnson requested a summary report from Greg Plank

5. Bill Mooney Update:

? Directory is out
? People can purchase this
? Find out cost of 25 directories
? Make sure selling directories in prominent areas and on website

6. Fundraising Update – Mr. Todaro:
? Brochure is out
? Five hole sponsorships
? Three foursomes have paid
? Would like to talk with major vendors that work with school district
? Bring back some former teachers and alumni for golf outing
? Mr. Plank will have a one page handout @ golf dinner
? Letter to be placed in special golf bags
? Special thank you at the golf dinner for SAEF Board members
? School Board will be a Hole sponsor

7. Motion made to approve payment of $1,965 for Greg Plank:
Motion: Mr. Falcone
Second: Mr. Werley
Motion was unanimously approved.

8. Motion made to approve the following 2009 SHS Scholarships for a total of $13,900:
Braunsdorf $3,000
Pagano 2,000
Scioscia 2,000
Tourscher 1,000
Fowler 1,000
Knorr 400
Johnson 1,000
Davenport/Hopkins 1,000
Class of ’58 1,000
Cheerleading 2,000
Motion unanimously approved.

9. SHS Academic Hall of Fame Profile:
? A committee report was given for Jim
? There were questions on funding effort
? SAEF will assist with plaques
? The Hall of Fame committee will be responsible for all expenditures

10. Shop To Earn – Dr. Mattei
? The process will be established
? Dr. Mattei is working on a credit card

It was also announced that the Golf Outing is Monday, June 22. The SHS Commencement is Friday, June 12.

The next SAEF meeting and tour of artwork from Celebration of the Arts is scheduled for Friday, May 22, 2009, @ 7:30 AM, in SHS Room 119. The meeting was adjourned at 8:45 AM.

Respectfully submitted,

Jim Capolupo

SPRINGFIELD AREA EDUCATIONAL FOUNDATION
Group Memory
Friday, April 17, 2009
District Office Conference Room
7:30 AM – 9:00 AM

Members Present: Adeline Bethany, Gary Mattei
Jim Capolupo, Don Mooney
John Falcone, Greg Plank
Chris Fulco, Lisa Todaro
Fran Gordon, Steve Todaro
Stan Johnson, Skip Werley

1.Mr. Johnson called the meeting to order @ 7:39 AM.

Motion to approve March 20, 2009 Group Memory:
Motion: Lisa Todaro
Second: Fran Gordon
Motion unanimously approved.

2.Financial Report – Mr. Mooney

? Loan for athletic field lights about 50% paid

3. Investments – Mr. Mooney

Motion made to approve Lehman Financial to prepare tax returns:
Motion unanimously approved.

? Braunsdorf scholarship has taken in over $500

4. Greg Plank Update:

? Made some deposits
? Sent thank you notes
? Sent 83 “Class Leader” letters
? Collecting articles for our newsletters
? Mr. Johnson requested a summary report from Greg Plank

5. Bill Mooney Update:

? Directory is out
? People can purchase this
? Find out cost of 25 directories
? Make sure selling directories in prominent areas and on website

6. Fundraising Update – Mr. Todaro:
? Brochure is out
? Five hole sponsorships
? Three foursomes have paid
? Would like to talk with major vendors that work with school district
? Bring back some former teachers and alumni for golf outing
? Mr. Plank will have a one page handout @ golf dinner
? Letter to be placed in special golf bags
? Special thank you at the golf dinner for SAEF Board members
? School Board will be a Hole sponsor

7. Motion made to approve payment of $1,965 for Greg Plank:
Motion: Mr. Falcone
Second: Mr. Werley
Motion was unanimously approved.

8. Motion made to approve the following 2009 SHS Scholarships for a total of $13,900:
Braunsdorf $3,000
Pagano 2,000
Scioscia 2,000
Tourscher 1,000
Fowler 1,000
Knorr 400
Johnson 1,000
Davenport/Hopkins 1,000
Class of ’58 1,000
Cheerleading 2,000
Motion unanimously approved.

9. SHS Academic Hall of Fame Profile:
? A committee report was given for Jim
? There were questions on funding effort
? SAEF will assist with plaques
? The Hall of Fame committee will be responsible for all expenditures

10. Shop To Earn – Dr. Mattei
? The process will be established
? Dr. Mattei is working on a credit card

It was also announced that the Golf Outing is Monday, June 22. The SHS Commencement is Friday, June 12.

The next SAEF meeting and tour of artwork from Celebration of the Arts is scheduled for Friday, May 22, 2009, @ 7:30 AM, in SHS Room 119. The meeting was adjourned at 8:45 AM.

Respectfully submitted,

Jim Capolupo
Secretary

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SPRINGFIELD AREA EDUCATIONAL FOUNDATION
Group Memory
Wednesday, December 17, 2008
District Office Conference Room
7:30 AM – 9:00 AM

Members Present: Don Cadge Jeff Lehman
Jim Capolupo Gary Mattei
John Falcone Greg Plank
Chris Fulco Lisa Todaro
Lynn Glancy Steve Todaro
Fran Gordon George Trout
Stan Johnson Skip Werley

1. Approval of November 20, 2008 Group Memory –

Motion to Approve – Mr. Cadge
Second – Ms. Todaro
Motion approved.

2. Mr. Johnson mentioned that a total of $9,000 was distributed to all SSD schools. SAEF will continue to support our schools. At a recent School Board meeting, Mr. Johnson and all principals had their picture taken together. The Springfield Press will do a story on this.

3. Investment Update – Mr. Lehman

a. Still 3.5% -- 4.0% money market available
b. Need to build money before diversifying
c. The key is to build and use income from principle
d. Let CD’s mature and then those funds into a money market account

4. Financial Report – Mr. Glancy

- Not much change
- A major donation was received for band uniforms
- Mr. Lehman explained what he looks for in examining the assets
- Mr. Glancy will provide Mr. Lehman with the details he requests
- Money needs to go to SAEF for a stated purpose. Mr. Lehman will check with an expert in this area.
The IRS has regulations on foundations. Wrestling and cheerleading are two areas in this category

- Approval of Donation not to exceed $3,000 for Banners in Gym--
Motion to Approve – Mr. Johnson
Second – Dr. Mattei
Motion Approved.
- Upon receipt of the funds, the Board will take action on a pending scholarship for cheerleading

5. Greg Plank Update—

Fundraising letters have been sent. Donations should be reflected in the next financial report. The updated directories will be available in April.

6. Bill Mooney Update—

Mr. Mooney did not have a report today.

7. Fundraising Update—

- Letter was discussed. The Class of 2009 has raised $5,000 and has expressed interest in giving this to the Hall of Fame. This would be used for the brick column offsets in the SHS Courtyard with names of recipients.
- Approval of Motion to Accept Donation from SHS Class of 2009 for the purpose of having Hall of Fame Player names in SHS Courtyard Area.
Motion to Approve – Mr. Werley
Second – Ms. Gordon
Motion Approved.
(Jim will close the loop with Mr. Fulco.)
- Mr. Falcone will target June for a golf outing fundraiser.
- Mr. Werley will ask Mr. O’Brien to send the slideshow to Mr. Johnson and Ms. Gordon.

The next SAEF meeting is scheduled for Wednesday, January 14, 2009,
@ 7:30 AM, in the District Office Conference Room @ the McLaughlin Education Service Center.

Respectfully submitted,

Jim Capolupo
Secretary

____________________________________________________________________________________________

SPRINGFIELD AREA EDUCATIONAL FOUNDATION
Group Memory
Thursday, November 20, 2008
District Office Conference Room
7:30 AM – 9:00 AM

Members Present: Kathleen Boyer Gary Mattei
Jim Capolupo Joe O’Brien
Don Cadge Greg Plank
John Falcone Lisa Todaro
Chris Fulco Steve Todaro
Lynn Glancy Skip Werley
Stan Johnson


1. Approval of October 23, 2008 Group Memory –
Motion to Approve – Dr. Mattei
Second – Mr. Todaro
Motion approved.

2. Kevin Cooper and Scott Blanford gave a presentation on the purchase of new band uniforms. The current uniforms are 18 years old. The cost would be $100K, 50% ($50K) of which would be paid by SSD, BOPA, 25% ($25K), and SAEF 25% ($25K).
Motion to Approve – Ms. Boyer
Second – Dr. Mattei
Motion approved.

3. ShoptoEarn.net/Fundraiser
Mr. Rich Soviero presented this fundraising option. He explained the setup and cash back percentages. The Board will check with other school districts using this fundraiser and get back to them.

4. Dr. Mattei discussed a proposal for funding from schools, i.e. after-school tutoring sessions, the Homework Club, and ETR Literacy Program.
Motion to Approve ($2,500 @ ETR, $1,500 for elementary schools) – Mr. Werley
Second – Ms. Todaro
Motion approved.

5. Mr. Glancy presented the Treasurer’s Report. There was a stock loss of
$4,000.

6. Due to Mr. Lehman’s absence, there was no Investment report.

7. Mr. Plank reported that the fundraising letter has been printed, and the
envelope is being printed. It should be mailed out in early December.

8. Regarding fundraising, new members have been invited to join the SHS
Hall of Fame. A fundraising meeting will be scheduled in January 2009.

9. There was a discussion on the topic of logo selection—the Wildcat paw v.
the Paw print.

The next SAEF meeting is scheduled for Wednesday, December 17, 2008,
@ 7:30 AM, in the District Office Conference Room @ the McLaughlin Education Service Center.

Respectfully submitted,

Jim Capolupo
Secretary

Lynn Glancy
Treasurer

Date: December 9, 2008

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SPRINGFIELD AREA EDUCATIONAL FOUNDATION
Group Memory
Thursday, October 23, 2008
District Office Conference Room
7:30 AM – 9:00 AM

Members Present: Adeline Bethany Gary Mattei
Jim Capolupo Bill Mooney
John Falcone Joe O’Brien
Chris Fulco Greg Plank
Lynn Glancy Steve Todaro
Fran Gordon George Trout
Stan Johnson Skip Werley


1. Approval of September 19, 2008 Group Memory –
One correction – Scholarship committee “tried” to meet
Motion to Approve – Fran Gordon
Second – Steve Todaro
Motion unanimously approved.

2. Jim will arrange for a fundraiser (online salesperson) to attend a SAEF
Board Meeting.

3. Gary led a discussion regarding a Davenport 4-year scholarship @ SHS.

4. Stan reviewed a “wish list” of items SAEF would like to have. Chris discussed the need for Homework Club funds. Previous grant money has dried up. Currently this Club is not running. Stan discussed the need for District and School banners. Glenn has costed out the banners.

5. The Board discussed PSSA materials and how SAEF could assist in this
area.

6. Joe discussed principals’ funding an activity other than the PSSA’s.

7. Approval of The Homework Club @ 3 days not to exceed $3,500 --
Motion carried.

8. Approval of Donation for Banners. Motion carried.

9. Elementary and Middle School principals will give us other suggestions.
Tabled.

10. Band uniforms. Specific fundraising request on website. Jim will check
with BOPA.

11. Band uniforms – 50% BOPA, 25% District, 25% SAEF.

12. Other thoughts:
Public announcement at football games
SAEF Banner
Disbursements in increments
Banner on football field

13. Treasurer’s Report – Mr. Glancy
Motion to Approve – Fran Gordon
Second – Gary Mattei
Motion unanimously approved.

14. Revised Jeff Lehman’s recommendation for SAEF allocation

15. Greg Plank Update –
- Discussed letterhead
- Gary requested $180 for the set up each year
- No stamps on envelopes
- Window envelopes & return envelopes
- Steve suggested “other” category for donations
- “Other”/specify
- Make recent donors specific examples in letter
- Contact person is still Fran
- Change All Star Club to Springfield Club
- Greg has sent out thank you notes

16. Bill Mooney Update
- Donations can be made on website
- Add information about website on letter
- Steve suggested the words “or visit the website” or “donate on line”
- Video gallery
- Interview famous SHS grads for website

17. Other thoughts:
- Make the Athletic Hall of Fame bigger and better
- Future SAEF scholarship grant of $5,000+
- 5K Run
- Golf outing

The next SAEF meeting is scheduled for Thursday, November 20, 2008
@ 7:30 AM, in the District Office Conference Room @ the McLaughlin Education Service Center.

Respectfully submitted,

Jim Capolupo
Secretary
October 31, 2008

____________________________________________________________________________________________

SPRINGFIELD AREA EDUCATIONAL FOUNDATION
Group Memory
Friday, September 19, 2008
District Office Conference Room
7:30 AM – 9:00 AM

Members Present: Kathleen Boyer Stan Johnson
Adeline Bethany Gary Mattei
Don Cadge Braden Montgomery
Jim Capolupo Bill Mooney
Chris Fulco Joe O’Brien
John Falcone Greg Plank
Lynn Glancy Lisa Todaro
Fran Gordon Steve Todaro

1. Approval of August 15, 2008 Group Memory –
Motion to Approve – Fran Gordon
Second – Gary Mattei
Motion unanimously approved.

2. Greg Plank Update –
- Where do I go from here-
- Mailing to everyone on database
- Gary will work with Greg on receiving contributions
- Bill, Greg, and Gary will work on alumni information
- 1 page description about the formation of SAEF (tie in with alumni directory/1 page or ½ page with logo and information)
- Committee met about scholarships
- What amount is a gift, a scholarship, etc.
- A website is a way of keeping this information in front of everyone
- Chris will check appropriate conference for Gary to attend
- Joe will check with the consortium for SAEF/information for Gary
- Dave Morgan could be another source for Greg
- Greg asked for a contact person for any Springfield alumni within the Foundation
- Currently we are looking in the newspapers regarding reunions
- Consideration was given for hosting tours to former classmates
- Brand new parents should be considered for receiving information on SAEF (flyer to go home with kindergarten students)
- Discussion occurred about a strategy of “high flyers”
- Consideration was given to the idea of a personal letter to “high rollers”
- Some companies in our area have similar foundations. We should target them
- We still need to set up a “tiered giving” program (i.e. $500 plus Blue Club, $250 Cougar club, etc.)

- We not only need a database, but a contact software program keeping a log of contacts with the “high rollers.” This will eliminate retyping each letter
- We need to establish a pattern to check with Greg to be sure we are not overlapping our contacts of people

3. Bill Mooney’s Update
- The two leaders of the alumni association have agreed to join forces with SAEF
- The alumni association will be looking for a way to transfer monies. Lynn Glancy will be in touch to facilitate this.
- On the website, we will push this in October
- Once the website is available, if each Board member would send personal emails to classmates, this could be a very creative approach
- We are now ready on the website to accept donations
- We want to separate the school district from SAEF
- Discussion occurred about the location of where donations should be sent. For now, 111 W. leamy Avenue will be used.
- Penncrest and Haverford have created their own classmates.com website
- Bill mentioned that the Group Memory is on the website. The link is springfieldaef.org. Everyone on the SAEF Board should look at this site.
- Jim will send out SAEF emails as a “group” to all members of the SAEF Board

4. Financial Report – Mr. Glancy
- Reviewed June trustees report and July/August financial reports
- Meeting occurred with Jeff Lehman about investments
- As CDs roll out over the next two years, we can reinvest
- Jeff recommended a short and long term investment strategy
- Lynn discussed investment strategies

At the next meeting, we will vote to “accept” Jeff Lehman’s investment strategy.

5. Fundraising Update
- Stan reviewed what we previously discussed today.

The next SAEF meetings are scheduled for Thursday, October 16, 2008 and November 20, 2008 @ 7:30 AM, in the District Office Conference Room @ the McLaughlin Education Service Center.

Respectfully submitted,

Jim Capolupo
Secretary
September 30, 2008

____________________________________________________________________________________________

SPRINGFIELD AREA EDUCATIONAL FOUNDATION
Group Memory
Friday, August 15, 2008
District Office Conference Room
7:30 AM – 9:00 AM

Members Present: Kathleen Boyer Gary Mattei
Jim Capolupo Joe O’Brien
Jim Doyle Lisa Todaro
Lynn Glancy Steve Todaro
Fran Gordon George Trout
Stan Johnson

1. Approval of July 18, 2008 Group Memory –
Correction was made--change spelling of scholarship fund
to Braunsdorf
Motion to Approve – Fran Gordon
Second – Gary Mattei
Motion unanimously approved.

Gary will put Meeting Agenda Group Memories on website.

2. Treasurer’s Report – Mr. Glancy
Reviewed June and July 2008 reports
Numbers are good due to interest plus school store
Positive news..Getting donations
Motion to Accept – Jim Capolupo
Second – Steve Todaro
Motion unanimously approved.

3. How do people specifically designate where a donation should go-
- Develop a check off list
- Have specific accounts
- Some limits to Quick Books vs. Pentamation (these accounts are not co-mingled in Pentamation)
- Future discussion—should all booster groups come under one umbrella (SAEF)-

4. Greg Plank’s Report (Stan)
- Database updated
- 7,226 names and addresses; over 1,000 names without addresses
- Backup disc in District
- This is the list of the SHS alumni from the 1970’s until now
- Using Harris Company for database development
- Bill Mooney has been in contact with the Harris Company
- We also need to add former staff
- The task of going through old yearbooks is very time consuming
- Greg is assuming that the SHS print shop will print fall letter
- Fall letter – Greg is asking for help with wording and design. Stan, Joe and Gary offered to assist him.

5. Bill Mooney’s Report (Gary)
- Limit article to website
- How to follow up with article-
(Gary will put logon Channel 11 with message)
- The new “Sabold Presents the School District Calendar” will be presented to all staff on August 27th. A “free” calendar will be given to the teachers on their first day back.
- There will be links to other websites, i.e. lacrosse, wrestling and football. Bill Mooney will make links. Gary will follow up.
- Steve asked the question/idea of business cards given at a one-time fee and getting advertisements in several programs.
- Discussion occurred on bringing all groups together
- Need to speak w/booster groups before going to businesses
- We need to explore this topic further

6. Fundraising
- Goals for 2008-09 School Year—
Fall letter
Consideration of goals for the 3 “A”s
Dedication of varsity stadium for this fall – Chris Fulco and Glenn Mallon (Jim will talk w/Glenn and Chris)
- Fundraising goal based on last year’s amount was around $50,000
- Goal for this year is $75,000. To accomplish this goal--fall mailing
- Stan will bring up the “brick” idea at the next Facilities meeting
- Jim will follow up on an art auction.
- Consider bringing back golf outing
1. Mailing
2. Bricks
3. Website
4. Art auction
5. Golf outing
6. Alumni company (Greg is working on a plan to help reunion coordinator)
- All music programs—Kathleen will discuss this with music teachers
- We need to make a listing of events to be presented.

7. Back to School:
- Pens -- 55¢
- Pencils -- 20¢
- Two week turnaround
- Guarantee $5,000
- $40 setup fee
- New banner for new central league schools
- Glenn needs to set a price
- PSAT/SAT cost
- Prep for PSSA at ETR
- Test for elementary PSSA
- Borders gift cards for students/staff each
- 5,000 of each pen and pencils
Motion to Approve and Second
Motion passed 7 to 3
- Laminated folders for Back to School
- Need list of events—Lisa will start this
- 1 requisition form for all table requests—Lisa to Lynn
- AR email address of retired teachers--Jim will give to Greg
- Joe/Steve will work on golf outing.
- Hall of Fame—need to re-energize this event.

The next SAEF meeting is scheduled for Friday, September 19, 2008, 7:30 AM, in the District Office Conference Room @ McLaughlin Education Service Center.

Respectfully submitted,

Jim Capolupo
Secretary
August 29, 2008

____________________________________________________________________________________________

SPRINGFIELD AREA EDUCATIONAL FOUNDATION

Group Memory
Friday, July 18, 2008
District Office Conference Room
7:30 AM – 9:00 AM

Members Present: Kathleen Boyer Stan Johnson
Don Cadge Gary Mattei
Jim Capolupo Steve Todaro
Chris Fulco Lisa Todaro
Lynn Glancy George Trout
Fran Gordon

Additions to the Agenda…
3b. Update from Bill Mooney
4a. Foundation underwriting items for classes (Welcome pack from SAEF)

1. Approval of June 20, 2008 Group Memory –

A correction was made.
Motion to Approve – George Trout
Second – Lisa Todaro
Motion unanimously approved.

2. Treasurer’s Report – Mr. Glancy

Motion to Approve – Fran Gordon
Second – Don Cadge
Motion unanimously approved.

3. Part Time/Full Time Help Update

Greg has been working on a database. Stan read a letter from Greg Plank. Fran mentioned the concept of a window envelope which is addressed individually. This idea came from the Ambulance Corps. There is an additional cost for this type of mailing. We need to obtain actual cost information on this item. Gary can get Bob Preston to give us that cost information.

Don asked if Greg has a plan for the next step after the database.
Greg will need more direction from the Board before moving forward.

Gary will interface with the Alumni Association.
3b. Website Update – Bill Mooney

An article on SAEF was published in the Springfield Press. What is the follow up to the media in the next few months-
Fran suggested something again in the Press when school opens. Stan suggested having a picture of scholarship recipients.
A gallery of video clips has been added to the website.
Create links to football, lacrosse, and other sports on our website
A credit card donation plan is underway. We will have a grand opening to accept donations.
Don asked the question “should we begin to formulate a goal in each of the 3 A’s-”
Don also raised a question “Can my donation be targeted for special things-” That would mean a another layer of control on our financial reports. That is a probably a policy issue for the Board.
Chris Fulco and Frank McKnight will create lists.
Priority lists need to be created. At this point, let’s keep the items small.
George brought up the question of how precise the request should be (i.e. beyond the 3 A’s).
Fran mentioned we have to schedule a meeting with Joanne Fraser (Alumni Association) and Bill Mooney. Stan will discuss this matter with Bill Mooney.

4. Fundraising Update:

We need to position ourselves for a mailing this Fall. Also discussed dedication of stadium lights. Chris will discuss this with Glenn. How do we do a dedication- Homecoming is the third week in September. Some plans need to be put together for the August meeting.
Chris will report back on this with Glenn Mallon
Opening of school gift bag ideas…
Have a table at the barbecue;
Give out pamphlet and magnets;
Tuesday, September 2nd, is the community picnic;
Band is going to play at 6:30 PM;
Gary will price the ad and report back ;
New student t-shirts;
We need cost information on this;
In any and every publication, have a half page SAEF advertisement;
Gary and Bill need to prepare a stock publication relations advertisement;
Stan will talk to Greg about a short paragraph and long paragraph;
Website has enough contact and interest at this time;
Greg should then put website address in all advertisements.

5. Scholarship Approval Process Update

Subcommittee (Fran, Chris, Gary and Stan) has not yet met. This meeting will take place in August 15th after the SAEF Board Meeting.
Steve will hold off on Brandorff letter until January or February. Timing is everything!

The next SAEF meeting is scheduled for Friday, August 15, 2008, 7:30 am in the District Office Conference Room.

Respectfully submitted,

Jim Capolupo
Secretary
August 1, 2008

___________________________________________________________________________________________________________________________

                                                                                      SPRINGFIELD AREA EDUCATIONAL FOUNDATION

Group Memory

Friday, June 20, 2008

Members Present:         Kathleen Boyer       Stan Johnson                    

                                             Don Cadge                 Gary Mattei

                                             Jim Capolupo         Braden Montgomery

                                             Jim Doyle                 Bill Mooney

                                            John Falcone            Greg Plank   

                                            Lynn Glancy           Lisa Todaro

                                            Fran Gordon     

• Stan started the meeting by introducing Greg Plank

• An item was added to the Agenda – Web Page (Bill Mooney)

• Approval of May 9, 2008 Group Memory—

Corrected spelling – McGlone (3rd paragraph)

Motion passed to approve.

• Treasurer’s Report – Mr. Glancy
• Lynn apologized for not providing an end of May 2008 report.  He, however, submitted an end of April 2008 report

• Part-time/Full-time Help Update:
• Review of SAEF background
• Discussion of need for a part-time/full-time person
• Greg is already doing some of the required duties for other organizations
• Greg pointed out some areas in which he wasn’t as comfortable
• Greg is looking for some flexibility in work hours
• Stan explained the peak/slow time demands of this position
• Greg felt that he understood the position responsibilities
• Greg would be an employee of SAEF not SSD
• Consideration was given to complying a brochure
• First step is updating the database and making it reliable
• Don raised the question of email addresses or home addresses

    This might be more reliable for updating in the future

• Fran mentioned that the older alumni do not use email. The more recent grads do
• Harris Publishing will be working with us in this capacity.
• Greg should begin by spending time with Fran and Gary for the initial information
• Jim Doyle shared that colleges make large amounts of money through fundraising.  Therefore, learning about alumni events at colleges would be helpful
• Stan mentioned that we are going to dedicate the field lights at an upcoming Homecoming
• Jim will make sure that Greg has the SAEF Board’s email addresses
• Discussion occurred about the separation from SSD.  We are moving towards this direction
• Discussion of scholarships occurred focusing on the co-mingling of funds
• A motion to employ Greg Plank as a part-time employee of SAEF was made

The Motion passed unanimously.

• Website Update – Bill Mooney
• Bill updated the Board on the website address and showed a video clip of a football game
• Need a larger gallery for site
• Bill welcomes suggestions on content
• Bill is building a database with Harris Publishing
• The Harris work will be done some time around December
• Bill volunteered to be webmaster
• An appeal will be made to alumni about planned reunions on a 5-year basis.  This will be a place to tell stories.  This is a unique part of this website.
• Bill will look at Classmates.com
• Blogs, movie videos and a database are planned for the future
• A PDF brochure can be live on the website
• We can archive news stories
• Bill met with Sue Serbin about the SAEF “story”
• If people want to make a contribution, they can access this from the site.  Bill will update that immediately
• 10-15 minute walking tour of SSD
• Possible idea of viewing the website at our next meeting as a group
• Show picture of literacy center
• Put video of orchestra at Kimmel Center
• Other teachers can put items and/or events on website
• Celebration of the Arts should be an annual event on the website
• Harris Publishing is allowing us to put approximately 7 photos in the editorial content.  We need to think about these photos.
• Are we allowed to link the SSD website to the SAEF website-

          Fundraising Update:

• Dedication of stadium lights, courtyard and new football stadium will take place at Homecoming
• There was a discussion of sending out a second letter.  Timing to ask for this is around tax time or at the end of the year.
• The Board agrees to send out a letter this fall
• Consideration of tiering the donations
• Specify donation to Arts, Athletics, Academics or specific scholarships

• Scholarship Approval Process Update
• A subcommittee will be setting a time to meet.
• Commencement and Honors Reception went extremely well.

• New Business
• When to advertise new website-  First, add more content.
• Website information on card stock in the student packet mailings
• Kathleen discussed putting money into the Arts for band uniforms
• How can groups in SSD submit requests to the SAEF Board-
• PBRC process packets to next meeting
• Maybe a subgroup of the Board should review the projects
• Teacher calendar – opening day, donations to SAEF
• Former employees’ database would be a good source

Future SAEF meetings are scheduled for Fridays, July 18, August 15, and September 19, 2008 @ 7:30 am in the District Office Conference Room.

Respectfully submitted,

Jim Capolupo

Secretary

June 25, 2008

______________________________________________________________________________________________________________________ 

SPRINGFIELD AREA EDUCATIONAL FOUNDATION

Group MemoryFriday, May 9, 2008  

Members Present:               Adeline Bethany                 Jeff Lehman                                                                     Jim Capolupo                     Gary Mattei                                              Don Cadge                            Braden MontgomeryJohn Falcone                      Bill Mooney                                              Lynn Glancy                       Lisa TodaroFran Gordon                      Steve Todaro                                              Stan Johnson                     Skip Werley

• Approval of April 1, 2008 Group Memory--

Corrections made.

Motion passed to approve.

• Lynn reviewed the Financial Report.  The check was received from the Springfield Mall for $10,000.  Stan mentioned that our first obligation is to pay off the athletic field lights.  We then can make decisions to fund scholarships and do other items with the additional funds.

• Lynn reviewed the SHS Scholarship Fund balance sheet.  Bill discussed helping with a golf outing to support an endowment that is going to both Cardinal O’Hara and SSD students.  The Big Four scholarship funds are Florence Scioscia, Braunsdorf, Pagano, and McGlone-Zulli (own foundation).  Gary explained the process associated with the McGlone-Zulli scholarship.  Fran asked for a definition of the Big Four and other scholarships.  This will be distributed at the next meeting.

• The question was asked…should all monies for scholarships be brought over to SAEF-  Lynn explained the issues associated with this process.

• Jeff suggested an account for smaller funds.  Gary mentioned three additional smaller awards.  Stan suggested a “balance sheet” be given to the families for their review and understanding.  There are three types funds… scholarships, gifts, and awards.

Scholarship—endowments;

Awards—taxpayer funds (book awards);Community Group awards—Women’s Club; Rotary 

• We need to bump up these awards for today’s tuition rates

• The Foundation will monitor the Braunsdorf.

• We need to form a committee to work on a draft of a policy statement regarding scholarships.  Lynn, Fran, Stan, Chris and Gary will develop this statement.
• Jeff mentioned that the monies need to come together.  We should look at better money market accounts once a policy statement is written.
• Don’s suggestion is to “beef up” PR to build up the scholarship foundation.
• The Big Four scholarships are best funded but falls short of lifetime payouts.
• Bill will invite people to the O’Hara/Springfield (McGloin-Zulli).
• Kids need to know the tradition of the Big Four scholarships.
• Jim will call Joe O’Brien to discuss the history of the Big Four scholarships (a paragraph on each).

• There should be a page on our website about each scholarship.
• Steve suggested building our communications with the community about SAEF.
• Bill said that Susan Serbin will be meeting with him about a new article on SAEF (near commencement).
• The new SSD website will be up and running by the end of May 2008.
• On the back of commencement program there will be the SAEF logo and a request for endowments.
• Banners for SAEF will be on display at commencement.
• Chris Fulco requested:

Braunsdorf - $2,500

Pagano - $2,000

Scioscia - $2,000

• Honors Reception

Knorr - $400

Fowler - $1,000Tourscher - $1,000      Total Request -- $8,900 This request was moved by Don Cadge and seconded by Adeline Bethany.     The motion was passed.

• Part-time/Full-time Help Discussion:The job description was reviewed.Names suggested – Greg Plank, Jim DoyleBraden mentioned two people might divide up the responsibilities.Stan will approach Greg PlankThe position would start July 1st at the latestIf no one accepts, advertisements will be placed in the Springfield Press and on Channel 11.  Bill will then discuss with Sue Serbin.  Gary will write the copy for the Press and Channel 11. 
• We will wait two weeks before moving to another advertising avenue.

• Fundraising Update:Fran suggested deleting bad addresses that were returnedRecycle old/bad envelopesLarge number of District employees with wrong addressesNew person will need to create a new database of email addresses by classOption #1—can input names for Cougar Alumni in database
• Option #2—the Gordon family will help

• Alumni Association Update:

Bill said only two are still active.  Invite to a SAEF meeting.

 The next SAEF meeting is scheduled for Friday, June 20, 2008 @ 7:30 am in the District Office Conference Room.  Respectfully submitted,  Jim CapolupoSecretary

May 9, 2008

 _____________________________________________________________________________________

SPRINGFIELD AREA EDUCATIONAL FOUNDATION

Group Memory

Tuesday, April 1, 2008

Members Present:               Adeline Bethany                 Fran Gordon

                                              Kathleen Boyer                  Stan Johnson

                                              Jim Capolupo                     Jeff Lehman

                                              John Falcone                      Gary Mattei

                                              Chris Fulco                          Joe O’Brien

                                              Lynn Glancy                       Steve Todaro

• Approval of February 29, 2008 Group Memory—

Corrections made.

Motion:        Joe O’Brien

Second:        Gary Mattei

Motion Passed.

• 2 contributions and 1 deposit made to account

• A $10,000 contribution is anticipated from Springfield Mall

• Financial Information – Thoughts from Jeff Lehman
• Jeff met with Lynn
• More information is needed on scholarships
• Concerns:
•  When raising money for projects, can’t do much with

                               investments.  This is short term needs.

• 5.5% more available with short term investments
• Walk before we can run with “any risk” investment
• “Managed risk” will not effect goals
• Need to hold portfolio up in government investments, liquid investments, CD’s
• Jeff and Lynn will get a timetable on the investments
• Right now project driven to get started

• Part-time/Full-time Help Discussion
• Must be able to communicate
• Contact fundraising efforts
• Consideration to be given and sent ahead of time
• Timeline – Summer 2008
• Reports to SAEF Board of Directors/Committee
• Person needs an action plan
• Gary will email the revised job description
• Need approval from everyone before we contact individuals

• Fundraising Discussion—
• Fran Gordon mentioned that Lisa Todaro had a great idea to get alumni information
• Make this available at Celebration/put on website
• Gary and Fran will get this out to our schools
• Fran reviewed alumni committee

• Scholarship Approval Process—
• Ask Chris Fulco and Guidance Department representative to come before this Board and make a proposal 
• Gary will follow up with Chris Fulco
• Joe made a motion that we have Guidance Department representative and Chris Fulco present to Board
• Follow up in June on other awards

• Treasurer’s Report—Lynn Glancy

• To Do List:
• Get a letter from Joe – Jim will communicate with Joe
• Dedication ceremony would be appropriate for lights
• Jim will call Joe about contacting Bob Neu

• New Business:
• Update financial plan
• Scholarship policy
• Treasurer’s Report
• Continue fundraising ideas
• Scholarship approval

The next SAEF meeting is scheduled for Friday, May 9, 2008 @ 7:30 am in the District Office Conference Room.

Respectfully submitted,

 Jim Capolupo

Secretary

April 3, 2008

_______________________________________________________________________________________ 

                                       SPRINGFIELD AREA EDUCATIONAL FOUNDATION

Group Memory

Friday, February 29, 2008

Members Present:  Don Cadge, Fran Gordon, Lynn Glancy,

Jim Capolupo, Joe O’Brien, Skip Werley, Steve Todaro,

Lisa Todaro, Stan Johnson (by phone)

• Group Memory approved for February 1, 2008 meeting

• Trustee Report—Lynn Glancy
• Minimal activity
• Made loan payment
• Accrued interest
• Discussed CD’s and long term movement of getting CD’s into SAEF account

• Fundraising Discussion
• Don Cadge gave a brief historical perspective of prior fundraising discussion
• Revised list of potential fundraisers that were brainstormed at the last retreat

• Discussion of the Alumni Association and the link to SAEF

• Gary Mattei read a letter from a company to produce a letter and a book in 9 months.  He also discussed the reunion at the Class of ’58.

• Stan mentioned that we need to nurture the reunions.

• Fran mentioned that we had about 10 complaints of alumni who did not know how to find out about reunions.

• Joe mentioned that Sissy Staeger would be aware of the former process.

• Chris discussed Classmates.com and how we could capitalize on that website.

• We need to put video clips of academics, arts, and athletes on website .

• Don discussed the process we used in last year’s mailing.

• Annual appeal to donors/1 time per year in spring.

• Joe mentioned that we need to sponsor “an evening.”

• Steve discussed the high end golf tournament.

• Consideration should be given to Rolling Green Golf Club for next year.  Steve will check on availability.  Planning will take about 9 months--One hundred twenty (120) people maximum.  Steve will talk with John Falcone.

• Invite Chris Pappa and Leslie Block.  Fran will invite them.

• We need to rejuvenate the Alumni Association--New letters for donors from last year.  Old letters to others.

• Gary will follow up on moving database to Excel.

• Add a shorter note with Board names.

• Joe will provide a sample vendor letter.

• People who donated money for lights need to be recognized.

• Don will talk with Doug Carney about the possibility and location of “bricks.”

• Part-time or full-time position questions:
• Job description
• Anyone else doing this-
• Grant writing
• Website maintenance

            Gary and Frank will pull together a position description.

• Joe will call Bob

• New Business:

Gary will connect with Bill Mooney

Lisa will do letter for school

The next SAEF meeting is scheduled for Tuesday, April 1, 2008 in the District Office Conference Room @ 7:30 a.m.

Respectfully submitted,

Jim Capolupo

Secretary

March 25, 2008

______________________________________________________________________________________ 

FUNDRAISING IDEAS:

Marching Band Festival (10K)

(Jim Capolupo)

Golf Outing (20K)

(Glenn Mallon, John Falcone, Joe O’Brien, Steve Todaro, Skip Werley, Jim Heller)

Vendors (10K)

(Lynn Glancy w/Chris Wilson, Jim Capolupo)   

Auctions – Homecoming @ Media w/Wine & Cheese) (10K/50K)          

(Need help to organize)

High Rollers/Academic—Literacy (50K)

(Damian Kleitzen/Professional/Skip Werley 

Arts – Lobby/Solicitation Letter (15K)

(Fran Gordon, Don Cadge)

Athletics – Courtyard/Bricks/Etchings in Glass) (2K)

(Skip Werley, Bridget Kelly)

Alumni Gala Concert w/Speaker

(Kathleen Boyer)

Springfield Alumni Reunion Company

(Joe O’Brien, Stan Johnson, Gary Mattei)

Website

(Webmaster)

 ___________________________________________________________________________________________

 SPRINGFIELD AREA EDUCATIONAL FOUNDATION

Group Memory

Friday, February 1, 2008

Members Present: Adeline Bethany, Kathleen Boyer, Don Cadge,

John Falcone, Lynn Glancy, Stan Johnson,

Gary Mattei, Fran Gordon, Chris Fulco, Jim Doyle,

George Trout, Steve, and Lisa Todaro.

• Because of the number of new members, each member introduced themselves to the group

• Stan Johnson gave a history and background of SAEF

• Stan Johnson also discussed the Vision of SAEF, which is to support Academics, Arts, and Athletics in the Springfield Community

• Approval of November 15, 2007 Group Memory

Motion:         Adeline Bethany

Second:         Gary Mattei

Vote:               13-0-0 (In favor)

• Lynn Glancy gave the Treasurers’ report through December, 2007

• The 2008 Action Plan was discussed

• Various Future Fundraising Possibilities were discussed, and this will be carried over to the next meeting

• Amend A Discussion of SAEF Spending followed which included scholarships and Field Lights

• Future Steps – The Alumni Association will be invited to join SAEF

• The next SAEF meeting is scheduled for Friday, February 29th, 2008 in the District Office Conference Room @ 7:30 a.m.

 Respectfully submitted,

Lynn Glancy

Treasurer & Acting Secretary

February 12, 2008

 ______________________________________________________________________________________

SPRINGFIELD AREA EDUCATIONAL FOUNDATION

BOARD OF DIRECTORS’ MEETING

Group Memory

July 18, 2007

Members Present:    Kathleen Boyer, Donald Cadge, James Capolupo,

Lynn Glancy, Stanley Johnson (by conference call) and Special Guests – Christopher Fulco, Bridget Kelly, and Gary Mattei

7:55 a.m.                        Discussion of the following fundraising ideas:

• Have Stan Johnson lead a brainstorming session;
• How to get the top 3 to 5 ideas implemented;
• Looking for extroverted retirees with a passion for SSD;
• Wait until next Board Meeting;
• Jim Capolupo will poll the Board for a possible dinner meeting to focus on a brainstorming session on fundraising.

7:59 a.m.                        Lynn Glancy presented a Treasurer’s Report:

• A combined total of $309,525.70;
• A list of accounting firms was provided.  Members present will take the list out to see if we can make personal contacts.

8:07 a.m.                      There was a discussion of the Treasurer’s Report and paying off the athletic field lights.

8:09 a.m.                        The “letter” has taken in $100 in the past 2 weeks.

8:10 a.m.                      At the next meeting, we need to make a decision on the Financial Advisor.  Mr. Glancy will check in with John and Jeff on payment.

8:14 a.m.                      There was a scholarship update.  A 14-page report was provided.  The suggestions and recommendations were as follows:

• Move all money to SAEF Scholarship Fund;
• Set minimum dollar amount for a scholarship;
• Move away from SSD funding of scholarships;

Group Memory July 18, 2007…continued

• Set up a “protocol packet of guidelines” for each scholarship;
• We need to clarify, understand and vote on the above;
• 25 out of 78 awards are less than $100—there was a suggestion to move the awards to SHS and have SAEF handle scholarships;
• Need to do an evaluation analysis for the next meeting—Dr. Mattei will pull out the Teacher Department Awards and what are the real scholarships;
• Dr. Kelly suggested selling bricks for $100 each;
• Mr. Glancy will check with Bob Ochs for the “right” place to do this”;
• Discussion occurred having the Hall of Fame in the pillars of the SHS Courtyard.

For Website:

• We need to feed ideas to Joe Mallory
• We need the “heartwarming style;”
• This should be sent out to all Board members;
• A discussion occurred on supporting the Foundation on video;
• Dr. Mattei will check with Joe Mallory and then video clips will be sent to Board members;

8:45 a.m.           Donors have received thank you cards and magnets.  A question was raised regarding tax receipts.

                          We need an accounting of the cost of the letter campaign.

                          Fran Gordon has the money collection under control.

                          Fran Gordon has digital documents for establishing a database.

8:50 a.m.           Next SAEF Meeting will be Friday, August 24, 2007, @ 7:30 a.m.

                          Ideas for next meeting:

• Alumni Association – Mr. Cadge
• Fundraising – Brainstorming Session
• Data from Dr. Mattei on scholarships
• Setup idea for table at Back to School Picnic

The Board of Trustees meeting was adjourned of 9:00 a.m.

Respectfully submitted,

 Dr. James P. Capolupo

August 13, 2007

_____________________________________________________________________ 

THE SPRINGFIELD AREA EDUCATIONAL FOUNDATION

BOARD MEETING

Friday, August 24, 2007

7:30 a.m.

AGENDA

1.           Welcome & Review of Minutes from the of 7/18/07 Meeting– Mr. Johnson

2.           Alumni Association – Mr. Cadge

3.           Fundraising and Brainstorming Session – Mr. Johnson

4.           Scholarship Data – Dr. Mattei

5.           Ideas for Table Setup at Community Back to School Picnic – Mr. Johnson

 ______________________________________________________________________________________ 

THE SPRINGFIELD AREA EDUCATIONAL FOUNDATION

GROUP MEMORY

JUNE 12, 2007

 7:30 A.M.

Members Present:    Adeline Bethany, Don Cadge, Kathleen Boyer, Jim Capolupo,

Lynn Glancy, Stan Johnson, Gary Mattei, Braden Montgomery,

and Joe O’Brien

7:43 a.m.                       Opened the meeting and reviewed the agenda.

7:44 a.m.                       Treasurer’s Report was given by Mr. Glancy.

• Question – How are we designating donations (Arts, Athletics, and Academics)-
• Discussion on the topic
• $36,365 received since last meeting – Total received is $40,045;

Costs incurred $13,000 for mailing and thank your cards, gifts

• 14% of mailings came back to us
• We used the 2003 directory.  We have many names with addresses.
• Classes that have been out 20—30 years are good “givers.”  However, the database accuracy is better in more recent years
• Consider advertising the SAEF organization
• Gary will have SAEF website up on June 18th
• Braden and Don talked about targeted donations
• Gary mentioned sending a postcard with website address
• Individual donations were received between $5 and $1,000.

      This is slightly under 1%

8:03 a.m.                     Thank you process – Stan Johnson

• Reviewed process.  Suggested a card signing party
• We have ordered magnets with SAEF logo on them
• It has been 4 to 6 weeks since returns have come in
• People filled out forms well with accurate information
• Lynn brought up the idea of classmates.com
• Stan suggested that we look at classes out of SHS for 20 years
• Get the checks into the bank
• Special thank you cards for donations over $100
• Thank you cards and materials will be delivered to Stan’s house
• Checks need to be copied as suggested by Lynn

Information for June mailing—

                                                                                                                                        Decision

• Domain Name (careful of expenses)                       Same
• SAEF page and Alumni page                                      Separate pages/only

SAEF page takes a

Donation

• Set up blogs                                                        No
• Send each other emails                                               Yes
• Permission to publish letter                                        Yes
• Things that funding is going for on website           Yes

Braden is going to contact two donors that made written comments about English teachers.

• Need to discuss with Fran Gordon what her ongoing role will be
• Joe and Braden will work on a personalized letter

Summary:

• Braden will be making contacts
• Gary will get Stan information
• Don and Stan will get together with Fran on Monday evening
• Current and former employees should be contacted
• Stan will contact class of 1952
• Put a donation list on website by class
• Golf outing in Fall – Friday, September 21, 2007
• SAEF banners at Back to School Picnic
• Print logo in programs

Fundraising Ideas:

• Art auction
• Focus effort to individuals
• Credit cards
• Favorite teachers, administrators and athletics
• More helpers
• Targeted effort to classes up to 1980—look for high rollers
• Identify more accurately people from classes

The next meeting of the SAEF Board will take place on Wednesday, July 18, 2007

@ 7:30 a.m. @ the District Office.

Respectfully submitted,

 Dr. James P. Capolupo

Secretary

June 15, 2007

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                                            SPRINGFIELD AREA EDUCATIONAL FOUNDATION

BOARD OF TRUSTEES MEETING

Group Memory

April 10, 2007

Members Present:     Adeline Bethany, James Capolupo, John Falcone,

Lynn Glancy, Stanley Johnson, Braden Montgomery

Special Guests:  Dave Morgan and Gary Mattei

7:45 a.m.                        Stan Johnson welcomed everyone and reviewed the agenda.                   The minutes of the February 27, 2007 meeting were approved

                                          by unanimous vote.

Stan gave a brief background of the history of and development of SAEF.

The bottom line assets are approximately $250,000.

Dave Morgan’s thoughts…

• Separation of SAEF and School District is critical
• Register with charitable organizations within the Commonwealth of PA
• We need to spend our money on the purpose of SAEF
• Foundations need a purpose to protect the people’s contributions that allows you to go after program and Federal and State grants
• Damien Klezien has written a great book on foundations and grants.  Five out of six grants are around $10,000
• Pennsylvania Tax Credit Program – Foundations can be involved.  A corporation can get 90% write off.

Apply and be approved by their guidelines; takes two to three months for approval; $24M to $30M per year;

July 1st is the deadline.

• Corporations—with Board Director, Superintendent—money cannot be eligible (goes back to an individual).

     All banks are eligible.

Insurance companies, title companies, car dealerships develop with multiple locations (franchise tax is eligible).

Need to get to the owners of the car dealership.

Need a great package to go to corporation.

A complete portfolio is necessary to present.

Hard to convince business that this is real.

• Golf outing
• An auction (Malin Art) can auction off sports memorabilia on your own.  Have local restaurants donate dinner, charge administration for it.  Do it outside school.  Have beer and wine donated.  Sunday afternoon in fall.
• Hiring a grant writer is expensive.  Better way is to teach people how to write grants.
• Apply now to be an approved tax credit program.  Simultaneously go out to businesses.
• Two (2) year giveaway money allows the business to get a 90% tax credit.
• Grant writing is marketing and advertising.
• Celebration of the Arts is a possibility
• Department of Education Development – PA tax credit program have a booklet about this
• Districts need to put controls over grant waters
• Host Dave Morgan to do a course on grant writing at SSD
• $1,000--$1,250 for packet; $50 for each week
• Bridget Kelly and Jaye Pedante as much as they have at that time…dollar amount.

8:40 a.m.          Lynn Glancy discussed the status of the financial report.  Lynn will have this at the May meeting.

8:42 a.m.          SAEF letter will be ready next week (12,000 copies).  Envelopes will have SAEF color logo.  Return envelope will have grey scale logo.

                          Don Cadge’s thoughts…

• Confirming dated priority letter    --  4/20/07
• Labels being typed and saved to a file – 4/20/07
• Stuffed and mailed (Pam Gurenlian—Services Club--  4/21/07

      or 4/28/07 (Use School Board Meeting Room)

• Letters come back to District.  Fran Gordon will take card intake
• Fran Gordon will follow with thank you notes
• Follow up lists to be developed – academics, arts, athletics
• Database to be set up

• Customize letter and use it for:

current families, community, retired employees, and current employees

• Inexpensive giveaway flash drives to staff
• Inexpensive decals to go with thank you note
• Need to decide what money goes where
• Need to follow up on golf outing

The next SAEF Board of Trustees meeting is Tuesday, May 8, 2007, at 7:30 a.m. in the Division Conference Room at the District Office.

The Board of Trustees meeting was adjourned at 9:20 a.m.

 Respectfully submitted,

 Dr. James P. Capolupo

Secretary

April 26, 2007

 _______________________________________________________________________________________ 

SPRINGFIELD AREA EDUCATIONAL FOUNDATION

BOARD OF TRUSTEES MEETING

Group Memory

February 27, 2007

Members Present:        Kathleen Boyer, Donald Cadge, John Falcon,

                                      Lynn Glancy, Stanley Johnson, and Joseph O’Brien

7:30 a.m.                         The meeting was called to order by Stan Johnson.

                                      Don Cadge discussed fundraising and the initial mailing.

                                      The first mailing will be to “Dear Friends of the Springfield School District.”  The second mailing will be targeted to specific groups.

Fran Gordon will be the Foundation Communications Coordinator.

There will be a preprinted, unstamped, return envelope in the first mailing.

The letter will be one page in length.  The second page will be a form with a donation area.

Gifts over $100 will need a receipt.

Categories of gifts will be:

• General
• Academics
• Arts
• Athletics

The second page will also have a tear off tax receipt.

The Alumni Association needs to provide email addresses.

We need to personalize the thank you notes.

We need to organize the recordkeeping process of the checks.

Stan Johnson will sign every thank you note or we will have a “signing party.”

At every Board meeting, we can have one Board member sign the thank you notes.

John Falcone volunteered to handle the mailing process.  We will handle any gaps in the process.

Bulk mail is acceptable.

Fran Gordon and Don Cadge have talked with Bob Preston about the ordering of stationery.

              $97 for 1,000 envelopes

              $66/1,000 for up to 25,000

              $52/1,000 for up to 50,000

We will use a postage stamp, but we will have a logo on the envelope.

Question:

• How to get targeted mailing lists for the three areas- Answer…get information back from initial mailing.

The discussion next centered on outreach to “high rollers.”

Additional questions raised:

• How do we compile this specialized list-
• Who is passionate about this special list-

Decision:

• A subcommittee will be formed to target 50-100 high

            rollers. 

• Bill Mooney could help approach the high rollers.

Target date for letter is early March.

                                          Website is already to go.  Jim Capolupo will send out Joe’s Power

                                          Point to the Board.

Don Cadge suggested that any spending of funds comes to the full Board for approval. 

                                          Stan Johnson said to proceed with the letter in March with publicity.

                                          Talk with Susan Serbin about the SAEF.

                                          The “View from the Board” will be a link to the website.

A television show will be dedicated to SAEF. Jim Capolupo will set this up.

                                          Jim Capolupo will discuss the SAEF with class officers.

Have a booth at Celebration of the Arts to give out information.

                                          March 15—similar booth at the Night of the Arts

                                          The draft Logo was reviewed.

Group Memory February 27, 2007…continued

                          Stan Johnson mentioned that Dave Morgan is interested in helping, and should be available for the next meeting.

Schedule of upcoming Board of Trustees Meeting dates @ ESC.

Tuesday, April 10                      7:30 a.m.

Tuesday, May 8                        7:30 a.m.

Tuesday, June 12                     7:30 a.m.

The Board of Trustees meeting was adjourned of 9:15 a.m.

Respectfully submitted,

Lynn A. Glancy, for

Dr. James P. Capolupo

February 26, 2007

 ________________________________________________________________________________________________________________________ 

                                           RINGFIELD AREA EDUCATIONAL FOUNDATION

BOARD OF TRUSTEES MEETING

Group Memory

February 2, 2007

Members Present:        Kathleen Boyer, Donald Cadge, James Capolupo,

                                      Lynn Glancy, Stanley Johnson, and Joseph O’Brien

7:40 a.m.                         The meeting was called to order by Stan Johnson.

7:43 a.m.                       Don Cadge discussed fundraising and the initial mailing.

                                      The first mailing will be to “Dear Friends of the Springfield School District.”  The second mailing will be targeted to specific groups.

Fran Gordon will be the Foundation Communications Coordinator.

There will be a preprinted, unstamped, return envelope in the first mailing.

The letter will be one page in length.  The second page will be a form with a donation area.

Gifts over $100 will need a receipt.

Categories of gifts will be:

• General
• Academics
• Arts
• Athletics

The second page will also have a tear off tax receipt.

The Alumni Association needs to provide email addresses.

We need to personalize the thank you notes.

We need to organize the recordkeeping process of the checks.

Stan Johnson will sign every thank you note or we will have a “signing party.”

At every Board meeting, we can have one Board member sign the thank you notes.

8:05 a.m.        Stan Johnson mentioned that John Falcone will handle the process of the mailing.  We will handle any gaps in the process.

Bulk mail is acceptable.

Jim Capolupo will talk with Bob Preston about the ordering of stationery.

We will use a postage stamp, but we will have a logo on the envelope.

Fran Gordon and Don Cadge will talk with Bob Preston.

Question:

• How to get targeted mailing lists for the three areas- Answer…get information back from initial mailing.

The discussion next centered on outreach to “high rollers.”

Additional questions raised:

• How do we compile this specialized list-
• Who is passionate about this special list-

Decision:

• A subcommittee will be formed to target 50-100 high

            rollers. 

• Bill Mooney could help approach the high rollers.

Target date for letter is early March.

8:35 a.m.                         Website is already to go.  Jim Capolupo will send out Joe’s Power

                                          Point to the Board.

Don Cadge suggested that any spending of funds comes to the full Board for approval. 

8:53 a.m.                         Stan Johnson said to proceed with the letter in March with publicity.

                                          Talk with Susan Serbin about the SAEF.

                                          The “View from the Board” will be a link to the website.

                                          A television show will be dedicated to SAEF.

                                          Jim Capolupo will discuss the SAEF with class officers.

Have a booth at Celebration of the Arts to give out information.

                                          March 15—similar booth at the Night of the Arts

                                          Logo is still being designed.

9:05 a.m.           Stan Johnson mentioned that Dave Morgan was not available for this meeting, but is interested in helping.

Schedule of upcoming Board of Trustees Meeting dates @ ESC.

Tuesday, February 27              7:30 a.m.

Tuesday, April 10                      7:30 a.m.

Tuesday, May 8                        7:30 a.m.

Tuesday, June 12                     7:30 a.m.

The Board of Trustees meeting was adjourned of 9:06 a.m.

Respectfully submitted,

Dr. James P. Capolupo

February 26, 2007

 ____________________________________________________________________________________________________________________________ 

SPRINGFIELD AREA EDUCATIONAL FOUNDATION

BOARD OF TRUSTEES MEETING

Group Memory

January 5, 2007

Members Present:     Adeline Bethany, Kathleen Boyer, Donald Cadge, James Capolupo, John Falcone, Lynn Glancy, Stanley Johnson, Braden Montgomery, and Joseph O’Brien

7:43 a.m.                        The meeting was called to order by Stan Johnson.

7:45 a.m.                      Stan Johnson led a discussion finalizing the financial plan.  The financial plan with the changes is attached to this Group Memory.

                                      Special note:  Golf outing is scheduled for June 22, 2007.

Planning should begin earlier this year.

Lynn Glancy and Stan Johnson will work on the RFP for Manager selection.  Jeff Lehman and Chris Kurberger are still interested in helping or assisting in any way they can.

7:50 a.m.                        The Treasurer’s Report was presented by Lynn Glancy—

• Doing fine with scholarships, but not building beyond these amounts.
• School store doing fine.  Candy has been a good seller.

      Healthy items have been introduced.

• Income from the school store is not covering light payments.
• We need to increase cash flow to cover expenditures.
• Don Cadge raised a question on how much we spend on average for scholarships.
• The idea is to give out more scholarship money.
• Legal fees are not part of the transactions of the Foundation.  Those costs are a District expense.
• The interest on the original $100,000 from the community benefactor can be collected as part of the Foundation.

8:02 a.m.                        Don Cadge began a discussion on fundraising—

• Prepare appeal letters targeting academics, arts, and athletics.
• Try to “hook” each audience with these areas of interest.
• Include tax advantage in all three (3) letters.
• We should take a “responsible” role by giving facts about the pending litigation on the lights to the athletic audience.

Group Memory January 5, 2007…continued

• Questions:
• Who do we mail to-
• How do we develop targeted lists-
• Send out letters.
• Receipts and thank you notes need to be ready to go.
• Impeccable records need to be kept.
• Set up an electronic donation plan through the website.
• We will also need to do some one on one personal contacts.
• We will need to prepare media releases for the Daily Times, Springfield Press, and Philadelphia Inquirer.
• Stan Johnson will talk to Dave Morgan, former Assistant Superintendent in the Great Valley School District for some assistance in fundraising.
• Don Cadge will talk with Fran Gordon to help with this project.
• After one (1) year of a volunteer arrangement for support, we need to discuss the idea of District support.
• We need to acquire the database of Springfield SHS alumni.
• We need to have a check off box to see which one of the three (3) areas of interest the alumni prefer.
• The “Letter Concept”—
• All alumni
• Introduction to SAEF
• Solicit funds
• Intent area—academics, arts, athletics
• Boost for SHS Alumni Association
• Other ideas—
• Approach Class of 2007
• Future reminders to all graduating SHS seniors
• Obtain email addresses
• Introduction letter sent out in February to all

      SHS alumni

• In late April or early May—

Separate targeted letters sent:

Academics – tie into graduation at Honors Reception  Arts – tie into Celebration of the Arts

Athletics – tie into Spring sports

• Look at cost estimates for returned self-addressed envelopes
• Consideration of the targeted, second letter to have a self-addressed, stamped return envelope.

Group Memory January 5, 2007…continued

Task List:

Who                                                              What

Stan Johnson                                              Talk to Dave Morgan

Don Cadge                                            Talk to Fran Gordon; get copy of the “announcement to the world” to the SAEF Board

Don Cadge/Fran Gordon                        Draft Letter

Lynn Glancy                                          Have Joe Mallory set up email account for SAEF; will get letterhead

John Falcone                                        Graciously offered to ask his secretaries to send out the first mailing

Jim Capolupo                                        Will get students to design logo featuring the academics, arts, and athletics; will announce to class officers, faculty and staff

Schedule of Board of Trustees Meeting dates at the District Office Division

Conference Room:

Friday, February 2                  7:30 a.m.

Tuesday, February 27           7:30 a.m.

Tuesday, April 10                   7:30 a.m.

Tuesday, May 8                      7:30 a.m.

Tuesday, June 12                  7:30 a.m.

The Board of Trustees meeting was adjourned of 8:55 a.m.

Respectfully submitted,

Dr. James P. Capolupo

January 23, 2007

________________________________________________________________________________________________________________________ 

THE SPRINGFIELD AREA EDUCATIONAL FOUNDATION BOARD

GROUP MEMORY

JUNE 6, 2006, 7:30 A.M.

Members Present:      Don Cadge, Jim Capolupo, John Falcone, Lynn Glancy,

Stan Johnson, Braden Montgomery, Joe O’Brien

Guests:                          Chris Kurberger, Jeff Lehman, Chris Wilson

7:40 a.m.                         Meeting called to order.  A quorum of members was present.

Stan Johnson presented an overall background of the Springfield Area Educational Foundation.

7:46 a.m.                         Jeff Lehman expressed his view on finances:

• Stay conservative—think conservative
• In an early stage
• Get a budget and get it accurate
• Last thing we need is a risk type of investment
• Need to project and look at some history
• Jeff gave us some background on his experience
• Jeff mentioned he thinks we are getting a good loan
• Loan is at a good rate
• Cash flow can pay it down

7:50 a.m.                       Stan Johnson discussed the lights on the football field.  He explained that we have a loan to pay for the lights.  He further explained the business plan to pay for the lights.  Jeff has made the contact with the bank.

                                      Stan Johnson explained how an educational foundation works.

                                      Stan discussed other possible projects such as funding musical instruments and funding scholarships.

7:57 a.m.                       Lynn Glancy discussed several investments.

8:00 a.m.                       Chris Kurberger mentioned his background and thoughts about getting started.

• Hopefully endowments last a long time
• Take it slow
• Operating institutions for money
• What are goals-
• What is investment criteria-
• Who is managing money-
• How do you monitor it-

• Goals and Objectives

                                   1.   How much money you have

2.   How much money is needed over time-

• Rules of the Game
• Most foundations don’t define
• How to invest the money

Example:  50% money in stocks and 50% of money not in stocks.  This is called the asset allocation.

• Manager Selection
• We all have a fiduciary responsibility
• Mutual funds--cannot take the fiduciary responsibility
• Look to have a partner—co-fiduciary responsibility
• Monitoring—the #1 failure of bonds—how to measure performance

• Frequency of Financial Review
• Performance date should be monthly
• Quarterly reporting
• Semi-annual is minimal expectation

Don Cadge…Do we do different things based on amount of money-

Chris Wilson…No, stay with the goal.

8:15 a.m.           Jeff Lehman needs to layout budget projections.  Lynn Glancy will layout specific projects.

                          Stan Johnson explained that we give out four major scholarships at commencement.  Total amount is $7,500.  We would like to increase these in the future.

                          John Falcone said once we get the tax exempt number, this will take off.  A year from now we will have quite a bit of money.

8:22 a.m.           Jeff Lehman needs to have a budget a base and then somewhere down the road we can become a little more aggressive.

                          Joe O’Brien discussed the history of the Braunsdorf scholarship from 1934.

8:25 a.m.           Don Cadge…foundation is an untouched base.

8:28 a.m.           Stan Johnson discussed the cost of funding of the lights as a separate item.

8:30 a.m.           Braden Montgomery said as a foundation we have a great desire to give.

Have to envision what we can give.

8:33 a.m.           Jeff Lehman said income should exceed what you are going to spend.

8:35 a.m.           Chris Wilson said make it as simple as possible…balance and stability.  People will come and want to be part.

8:43 a.m.           Discussed….fund scholarships.

8:45 a.m.           Jeff Lehman said to take a look at the Certificates of Deposit to see how they are doing.

8:55 a.m.           Next steps:

                          Form final subcommittee

                          Consider a financial advisor

                          Let’s keep both Jeff and Chris Kurberger

                          Financial subcommittee:

                          Lynn Glancy, Stan Johnson and Don Cadge.

8:59 a.m.           Joe O’Brien…we should be contacting Pagano family and asking for donations for the lights.

Next meeting:    7:30 a.m. to 9:00 a.m., Tuesday, July 25, 2006.

(This will be rescheduled.)

Joe O’Brien will bring the education plan. 

 ________________________________________________________________________________________________________________________